Who we are
The work we do matters.
Nova Scotia Pension Services Corporation (NS Pension) is a growing non-profit corporation dedicated to a wide range of investment, pension administration, and compliance services for two of Nova Scotia’s leading pension plans. In total, we manage over $15 billion in plan assets, serve over 60 employers and more than 80,000 members, retirees, and survivors.
We administer the pension benefits and investment assets of the Public Service Superannuation Plan and the Teachers’ Pension Plan as well as the pension benefits of the MLA Pension Plan and three former Sydney Steel pension plans.
Our culture
We take pride in our culture as it defines who we are, and shapes what we aspire to be.
Our Vision
To strengthen the retirement future of Nova Scotians
Our Mission
To provide outstanding pension services
Our Values
Commitment: to provide the highest quality service
Trust: to act with integrity and to make sound decisions
Respect: to show consideration to our members and our colleagues
Expertise: to build and retain a diverse and talented team
Collaboration: to build mutually beneficial relationships
Learn more about NS Pension at www.novascotiapension.ca
What we offer
- Competitive compensation package including our own leading defined benefit pension plan
- Comprehensive extended health and dental benefits for you and your family
- Health & wellness programming including our confidential Employee & Family Assistance Program and annual Health Spending Account
- Flexible work environment including flexible working hours and work from home days
- Robust professional development policy including tuition reimbursement
- Commitment to diversity and inclusion
- Highly engaged workforce
- Modern office space
- Seasonal events and socials
- Opportunities to give back to the community through fundraising events
Our premises are within the Purdy’s Wharf complex which provides amenities such as an on-site daycare and fitness centre. Our office is connected to the downtown pedway system and situated on Halifax’s beautiful waterfront providing easy access to ferry and bus transit hubs, banks, restaurants, and shopping.
The opportunity
Position Summary:
Reporting directly to the CEO, the Board Officer and Executive Assistant plays a pivotal role at the heart of the organization serving as a trusted partner in both executive operations and governance. This position goes beyond traditional administrative support, offering exposure to senior leadership, board dynamics, and strategic decision-making.
In this capacity, you will manage and coordinate a wide range of highly confidential and sensitive matters on behalf of the CEO, ensuring seamless day-to-day operations while enabling leadership to focus on organizational priorities. As Board Officer, you will act as a key liaison and recording secretary for multiple boards, including Nova Scotia Pension Services Corporation (NS Pension), Nova Scotia Teachers’ Pension Plan Trustee Inc. (TPPTI), and Public Service Superannuation Plan Trustee Inc. (PSSPTI).
This is a unique opportunity for a highly organized, discreet, and proactive professional to operate at the intersection of executive leadership and governance by bringing structure, judgment, and polish to a role that is essential to the organization’s success.
Key Responsibilities:
- Board & Meeting Management
Coordinates 40–45+ board and committee meetings annually, ensuring seamless planning, scheduling, and execution across multiple pension boards.
- Agenda & Governance Management
Develops board agendas, prepares and/or coordinates materials, ensuring directors receive clear, complete, and timely information to support effective decision-making.
- Board Operations & Communication Flow
Manages board portals, meeting documentation, and the flow of information between committees and boards, including preparing minutes and tracking action items.
- Governance Excellence & Continuous Improvement
Oversees policies, procedures, and governance frameworks, regularly reviewing and enhancing board processes, including onboarding and education initiatives.
- Strategic Support & Stakeholder Coordination
Works closely with Board Chairs, Committees, and the CEO on governance matters, board composition, special projects, and sensitive in-camera discussions.
- Executive Support & Prioritization
Provides high-level, confidential support to the CEO, managing complex scheduling, communications, and deliverables while ensuring priorities are executed efficiently.
- Project & Operational Support
Contributes to a range of Board and operational initiatives, while maintaining key processes and documentation to support continuity, training, and organizational effectiveness.
What you need to be successful:
- Executive-level support experience – You have experience supporting senior executives at the CEO and Board level, with a proven ability to manage competing priorities, complex calendars, and high volumes of confidential information.
- Strong governance and board exposure – You understand board operations, meeting protocols, and governance best practices, with experience preparing agendas, materials, minutes, and tracking follow-ups.
- Exceptional organizational and prioritization skills – You bring structure to complexity, anticipate needs, and consistently deliver high-quality work under tight timelines and shifting priorities.
- Discretion and sound judgment – You are trusted to handle sensitive information with professionalism, tact, and confidentiality, and know when to escalate or act independently.
- Relationship management and communication – You build credibility quickly with senior stakeholders, including executives, board members, and external partners, and communicate clearly and professionally in both written and verbal formats.
- Attention to detail and quality – You take pride in producing accurate, polished materials.
- Proactive and solutions-oriented mindset – You anticipate challenges, identify opportunities to improve processes, and bring forward thoughtful recommendations.
- Experience supporting complex projects – You are comfortable contributing to initiatives such as board recruitment, policy development, or organizational reviews, often involving multiple stakeholders and tight deadlines.
- Technical proficiency – You are highly proficient with Microsoft Office (particularly Outlook, Word, PowerPoint), and comfortable working with board portals and document management systems.
Diversity and inclusion
We are committed to fostering a diverse, inclusive and accessible environment where all employees, members and clients feel valued, respected, and supported. How you identify is important to us. We encourage you to share your preferred pronouns on your resume. If you are unable or limited in your ability to complete the application, testing or interview process, we can assist you. Please provide the type of accommodation you are requesting in your cover letter and/or resume.
Interested candidates can send their cover letter and resume to Shardeigh McGillivray at shardeigh@venor.ca and Rose MacAuley at rose@venor.ca.