Executive Assistant

Venor is proud to partner with Graybar Canada in their search for an Executive Assistant to join their team at their corporate office in Halifax.

Graybar Canada is a leader in the distribution of high-quality electrical, automation, and telecommunications products, supporting these operations through supply chain management and logistics services. As part of a Fortune 500 company, Graybar operates more than 250 distribution facilities throughout North America, including over 35 branches across Canada. As one of the world’s largest employee-owned companies, Graybar combines the power and stability of a large corporation with the integrity and drive of a neighborhood business.

The Executive Assistant is responsible to deliver executive-level management assistance to the President and Executive Team (as needed). This position utilizes business knowledge, experience, and technical expertise to deliver value and support. This role is privy to senior leadership matters, communications, correspondence, documents, decision items, and is required to exercise discretion, diplomacy, and sound judgement.

Key responsibilities include:

• First point of contact for external stakeholders, managing inquiries and requests for the President’s office.
• Provide confidential administrative support to the President and Executive team.
• Coordinate executive schedules, meetings, travel, expenses, and onboarding.
• Collaborate with leadership to support communication, workflows, and strategic initiatives.
• Prepare and distribute large-scale communications and support brand development projects.
• Assist with RFPs, contracts, legal documentation, mergers and acquisitions, and other corporate initiatives for Graybar Canada.
• Coordinate strategic planning activities, annual metrics, and communication strategies.
• Conduct research, prepare materials, agendas, and meeting minutes for committees and Board meetings.
• Support stakeholder and community relationships, special events, and committee participation.

What we are looking for:

• 5+ years of experience in an Executive Assistant or similar role
• Post-secondary education in administration or business considered an asset
• Advanced proficiency in Microsoft Office products
• Working knowledge of accounting systems, budgets, internal controls, and reporting
• Strong analytical, organizational, planning, prioritization, and problem-solving skills with the ability to execute effectively
• Excellent verbal and written communication skills with the ability to build and maintain strong relationships across departments and with key business partners
• Strong work ethic and positive team attitude

At Venor and Graybar Canada, we embrace a culture of belonging in the workplace. No matter who you are, where you’re from, how you think, what you believe in, or who you love, we welcome your application. We all come from different backgrounds and different walks of life, bringing in unique perspectives and experiences. We encourage applications from 2SLGBTQ+, Black, Indigenous, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities.

To learn more about this opportunity, contact Natalie at natalie@venor.ca