Executive Search Coordinator

St. John's, NL

Are you a natural organizer with a passion for efficiency and a knack for juggling tasks? Do you thrive in a fast-paced environment where every day presents new opportunities to make a meaningful impact? If so, we invite you to join our collaborative team as an essential part of our dynamic executive search practice. As an Executive Search Coordinator based in our St. Johns, NL office, you’ll play an integral role in supporting executive searches across diverse industries and organizations.

About Us

Venor is a leading talent firm in Atlantic Canada who prides itself on cultivating meaningful professional relationships that propel businesses, careers and the economy. We excel in matching top-tier talent with opportunities across various industries, making a lasting impact on both individuals and organizations throughout the region.

Your Role

In this multifaceted role, you’ll expertly manage timelines, facilitate seamless communication, and provide exceptional candidate care. Your attention to business system processes will ensure the consistent delivery of high-quality materials and documents. As a vital liaison between our team, clients, and candidates, you’ll contribute to successful search outcomes and client satisfaction.

Key Responsibilities

  • Navigate and coordinate schedules for team members, clients, and candidates, ensuring timely meetings and interviews.
  • Provide project management support for various search assignments, maintaining awareness of search progress for effective communication.
  • Craft, format, and review client-facing documents and communications to support the search process.
  • Facilitate smooth logistics for interviews, including venue arrangements, technology, and hospitality needs.
  • Manage Partner’s calendar, expenses, and travel arrangements.
  • Foster positive client and candidate relations through proactive communication and attentive service.
  • Contribute to business development by assisting with proposal preparation.
  • Maintain accurate records in our internal databases for search updates and correspondence.


As the ideal candidate, you possess a bachelor’s degree or college diploma in a related field such as Business Administration or Project Management, or an equivalent combination of education and experience. Your exceptional verbal and written communication skills will be key in fostering effective interactions with various stakeholders. As a detail-oriented individual with a passion for efficiency, you’ll excel in managing multiple tasks and schedules. Your ability to handle large-scale logistics and your resourcefulness as a problem solver will be invaluable in our fast-paced, project-oriented atmosphere. A positive attitude and willingness to support the team will round out your qualifications and contribute to your success in this role. Experience working in a professional or client services environment, along with proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) as well as Google suite is considered an asset.

Why Join Us

In addition to a collaborative, nimble, and entrepreneurial culture, Venor offers a competitive package, health and dental coverage, unlimited vacation, opportunities for professional growth and development, and much more!If you are ready to bring your dedication and skills to our team and are excited about the opportunity to make a meaningful impact in shaping the future of our executive search practice, we encourage you to apply.

Venor embraces a culture of belonging in the workplace. No matter who you are, where you’re from, how you think, what you believe in, or who you love, your application is welcome. Diversity is appreciated and there is understanding that we all come from different backgrounds and different walks of life, bringing in unique perspectives and experiences. Applications from 2SLGBTQ+, Black, Indigenous, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities are encouraged. If you require any accommodation in the application and interview process, please let us know.

All Interested candidates are asked to please forward their resumes to Dan McDonald at dan@venor.ca

Application Form

For: Executive Search Coordinator
In doc, docx or pdf format, 10 MB max
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