Venor is proud to partner with Atlantic Offshore Medical Services (AOMS) in their search for a Medical Office Administrator to join their team.

About Atlantic Offshore Medical Services (AOMS)

AOMS delivers a fully integrated approach to primary, emergency, and occupational health care services across Newfoundland and Nova Scotia. For nearly 50 years, the organization has built a strong reputation serving clients in the offshore and onshore oil and gas industry, mining, municipalities and government, oil refining, fishing, and other sectors.

Driven by a commitment to client satisfaction, AOMS works collaboratively to tailor solutions that meet each client’s unique operational needs. The organization is dedicated not only to delivering high-quality services but also to continuous improvement, holding ISO 9001:2015 accreditation and maintaining COR certification as a reflection of its strong commitment to quality, health, and safety.

The Opportunity

As a key member of the administrative team, you will help ensure collaboration across all company entities runs smoothly and efficiently. This position requires someone who can manage multiple priorities while maintaining strict accuracy, attention to detail, and confidentiality. It is ideal for an individual who thrives in a fast-paced environment and takes pride in supporting a multitude of business functions. 

Key Responsibilities

• Registering and onboarding clients accurately and efficiently
• Managing data entry and electronic correspondence
• Answering and directing phone calls in a professional manner
• Preparing and organizing medical packages
• Reviewing and verifying required medical documentation for completeness
• Maintaining accurate and confidential patient files, charts, and records
• Conducting urinalysis with chemstrip (PPE provided)
• Following detailed medical and administrative procedures
• Providing general administrative and office support as required
• Demonstrates reliability and professionalism as a valued member of the team

What You’ll Bring

• Completion of an Office Administration Program (or equivalent)
• 3+ years of experience in office administration
• Proficiency in Microsoft Office and strong general computer skills
• Excellent multitasking, organizational, and time-management abilities
• Strong attention to detail and commitment to accuracy
• Ability to be cross-trained across multiple administrative functions

Why Join AOMS?

• Stable and respected healthcare organization with nearly 50 years of industry leadership
• Comprehensive health, dental, life, LTD, and AD&D insurance benefits fully paid by the employer, plus a competitive pension plan
• Fast-paced, team-oriented environment supporting essential medical services
• Opportunity for career growth and professional development
• Flexible work hours within the 8:30 AM – 4:30 PM schedule
• Supportive, collaborative, and professional team culture

How to Apply

Venor and AOMS embrace a culture of belonging in the workplace. No matter who you are, where you’re from, how you think, what you believe in, or who you love, we welcome your application. We all come from different backgrounds and different walks of life, bringing in unique perspectives and experiences. We encourage applications from 2SLGBTQ+, Black, Indigenous, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities. If you require any accommodation in the application and interview process, please let us know (including different materials or otherwise).

Interested candidates can send your resume to Jessica Tibbs via jtibbs@venor.ca